Fixed dates and venue

2–5 MAY 2022 » NRG PARK » HOUSTON, TEXAS, USA

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Exhibitor Resources




IMPORTANT DATES & DEADLINES
 

24 September - Booth Space Contracts Due
27 September - Space Assignments to Begin
12 November - 50% Booth Space Deposit Due
January 2022 - Registration to Go Live
8 February 2022 - 100% Booth Space Balance Due
21 March 2022 - (EAC) Agreement Due (from 3rd Party Contractors)
21 March 2022 - Multi-Level Booth Notification Form Due
4 April 2022 - 3rd Party Contractor (EAC) Payments Due

 

CONTACT US QUICK LINKS
Email OTC Exhibit Management Avoid Event Scams!
Email Housing and Registration (Maritz/Experient) Event Code of Conduct
Phone: 864.342.6315 Health and Safety
Email General Contractor/Booth Services (Freeman) Manage Your Account - Coming Soon
Phone/Text: 888-508-5054 Terms and Conditions 
Chat: Click Here Exposition Schedule - Coming Soon


Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.
 

Exhibition Schedule (Including Move-In & Move-Out Details)

FULL 'IN PERSON' EXHIBITION SCHEDULE (Including Move In & Move Out Details) - Coming Soon!

NRG PARK IS CLOSED TO ALL EXHIBITORS ON SUNDAY, 1 MAY 2022.

TARGET MOVE-IN MAPS

Refer to the Target Move-In Map to determine the earliest date you are permitted to move into your booth. You are not required to move-in by this date, however, your booth must be fully installed by 1700 hours on Saturday, 30 April. - Target Move In Schedules Coming Soon!

SPECIAL RULES - SHOW DAYS:

  • No one under the age of 15 on the show floor on show days.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

SPECIAL RULES - MOVE IN & MOVE OUT:

  • No open-toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move-in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management so special arrangements can be made to allow access for transport to your booth space.

LATE MOVE-IN

If you will NOT begin set-up until Saturday, 30 April after NOON, you MUST notify Show Management via the Late Set-Up Notification form

Please be sure to pre-order any services you may need ahead of time in order to avoid delays on-site such as furniture, electricity, and carpet. Exhibitors who have not notified show management of late arrival, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense and space will be resold.

POV MOVE-IN

Privately Owned Vehicles (POV) are defined as cars, pick-up trucks, vans, small tow trailers, and other trucks less than 12 feet. If you will be delivering your booth items by way of POV, please refer to the document below that correlates with the area your booth is located. 

NRG Center Exhibitors (PDF) - Coming Soon
NRG Parkway Exhibitors (PDF) - Coming Soon

ARRIVALS IN A STRAIGHT TRUCK/BOBTAIL TRUCK, CONTRACT CARRIERS, AND TRUCKS OVER 12 FEET
Must check-in at the Freeman Marshalling Yard.
Map to the Marshalling Yard

MOVE-OUT/DISMANTLE

Dismantling Hours and Important Instructions

 

 

Housing and Registration

REGISTER YOUR BOOTH STAFF & THIRD PARTY CONTRACTORS - Coming in January

EXHIBITOR REGISTRATION INFORMATION (pdf) - Coming Soon

The official housing partner for OTC is Maritz/Experient. Please do not accept housing solicitations from any other company stating they are associated with OTC.

Any staff needing access to the exhibit floor on show days, (including booth staff and third party contractors), must be registered for and wearing and exhibitor badge.

Each exhibiting company receives five complimentary Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third party contractors.

Housing

For Housing and Travel Information, please visit the 'Attend' button on the main event website.

 

Rules and Regulations/Booth Specifications

DOWNLOAD THE FULL OTC RULES AND REGULATIONS 

DOWNLOAD BOOTH SPECIFICATIONS

Please Note: Failure to abide by show regulations can and will result in the loss of Priority Points.

The exhibition halls are not carpeted, therefore, flooring is NOT mandatory for 2022.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. 

NRG Center Details

  • Aisle Carpet Provided
  • Trash cans are not provided and will need to be purchased.
  • Linear booths will be set up with 8ft. drapes on the back and both sides of the booth space. (Subject to change prior to show dates)
  • Booth cleaning (each morning prior to show opening) is included. Additional cleanings can be purchased at an additional charge.

Outdoor Details

  • Space only - tents, cooling and drainage units can be purchased if desired.

MULTI-LEVEL BOOTH NOTIFICATION FORM

TENTS AND OTHER MEMBRANE STRUCTURES

SPECIAL EVENT INSURANCE 

OTC does require each exhibitor to have insurance, however, we do NOT require proof of insurance. If you do not currently have insurance coverage, we recommend reaching out to RainProtection Insurance. Click here for additional information.

THIRD PARTY CONTRACTORS

If you will be hire a contractor to install and/or dismantle your booth, please see the Exhibitor Appointed Contractor (EAC) Details section in the accordion below. 

Update Your Online Exhibitor Profile / Add Co-Exhibitors

COMPANY PROFILE

Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Dashboard. - Coming Soon

PROFILE UPGRADES

Upgrade options are available through A2Z. To view profile upgrade options, please log into your Dashboard. - Coming Soon

ADD CO-EXHIBITORS

The following may be added to your account as co-exhibitors:

  • Sister Company
  • Parent Company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will default to a basic listing consisting of:

  • Company Name, Address, and Booth Number
  • Website URL
  • Company Online Profile (350 character limit)
  • Six Product Categories
  • Three Press Releases
  • Three Digital Product Showcase

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form - Coming Soon

Third Party Contractors (EACs)

Exhibitors:
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 21 March 2022. 
  • Provide Proof of Insurance - Mandatory
  • Clear your account balance of USD 200 per exhibiting company for whom you will perform services – Due Date 4 April 2022

Once your Agreement has been received, you will receive an emailed invoice which must be paid in full no later than 4 April 2022.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
General Contractor is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact otc.events@otcnet.org  with any questions. We appreciate your cooperation!

 

 

Order Forms, Shipping Information, Full Exhibitor Kit

The NRG Center Exhibit Hall is not carpeted, therefore, ordering your flooring or bringing your own flooring is optional
Furniture and Electricity are not included with your booth space. If needed, please see the drop downs below for ordering information.

NRG Center:

  • Aisles will not be carpeted.
  • Trashcans are not included and must be purchased separately.
  • Carpet/floor covering (if ordering or bringing)  must encompass the entire footprint of the exhibit space.
  • Complimentary booth cleaning is included each morning prior to show opening.
  • 10x10 booths will be set with an 8' high color back drape, a 8' high side drape (subject to change prior to show dates), and a 7"x44" one-line identification sign.

Parkway:

  • Booth space only - tents, cooling units and drainage units can be purchased separately.

 

SERVICE PROVIDERS -
* Denotes Exclusive Providers.
For these services, only these particular providers may be used.
**Denotes Preferred Providers. 

Unlinked Order Forms Below - Coming Soon


Audio/Visual and Personal Computers **
Booth Cleaning (NRG)*
Carpet
Catering - (Aramark)*
Electrical - (NRG)*
Furniture
Hospitality Suite / Meeting Room Room Rentals -
(NRG)*
Internet/Telephone- (Smart City)*
Models (Pdf) - (Neal Hamil)**
Parking (NRG)*
Photography/Video - (Corporate Event Images)**
Plants  (Pdf) (Convention Plant Creations)*
Plumbing - (NRG)*
Security - (NRG)*
Shipping (Domestic)
Shipping (International)
Special Transportation
(CMAC)


QUICK FACTS - Coming Soon
FULL FREEMAN EXHIBITOR SERVICES MANUAL - Coming Soon

Lead Retrieval

Coming Soon

Guest Invites

COMPLIMENTARY GUEST INVITATIONS
Invite existing or potential clients to visit you at the 2022 Offshore Technology Conference.

Exhibiting companies will receive five (5) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.

Additional invitations can be purchased – see details below.

PRE-PURCHASE ADDITIONAL GUEST INVITATIONS – NEW PROCESS FOR 2022

Additional Guest Invitations for the 2022 Offshore Technology Conference must be PRE-PURCHASED.

  • Cost of additional Guest Invites - USD 50 each.
  • Purchased Guest Invites are non-refundable. 

To order additional Guest Invitations, click here. - COMING SOON!

If you have any questions about this program, please contact the OTC Registration Team

Market your Exhibit (Downloadable Banners/Logos and Social Media Toolkit)

Coming Soon

OFFSHORE TECHNOLOGY CONFERENCE

SPONSORING ORGANIZATIONS

  • AAPG Logo
  • AIChE Logo

  • AIME
  • ASCE

  • ASME
  • IEEE-OES
  • IBP

  • MTS
  • SEG
  • SME

  • SPE
  • SNAME
  • TMS