Fixed dates and venue

2–5 MAY 2022 » NRG PARK » HOUSTON, TEXAS, USA

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Exhibitor Resources

Important Notice!

Drayage is no longer a covered item. Exhibitors will be responsible for all drayage charges incurred. 




IMPORTANT DATES & DEADLINES
 

24 September - Booth Space Contracts Due
27 September - Space Assignments to Begin
12 November - 50% Booth Space Deposit Due
January 2022 - Registration to Go Live
8 February 2022 - 100% Booth Space Balance Due
21 March 2022 - Multi-Level Booth Designs must be emailed to the Fire Marshal for approval. 
(See verbiage under 'Rules and Regulations' accordion for further details and to complete the Booth Notification Form).
21 March 2022 - (EAC) Agreement Due (from 3rd Party Contractors)
4 April 2022 - Add/Update Company Profile for Online Listing

CONTACT US QUICK LINKS
Email OTC Exhibit Management Avoid Event Scams!
Email Housing and Registration (Maritz/Experient) Event Code of Conduct
Phone: 864.342.6315 Health and Safety
Email General Contractor/Booth Services (Freeman) Manage Your Account 
Phone/Text: 888-508-5054 Terms and Conditions 
Chat: Click Here Exposition Schedule 


Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.
 

Exhibition Schedule (Including Move-In & Move-Out Details)

EXHIBITION SCHEDULE (Including Move In & Move Out Details) 
***Exhibitors may arrive as early as 6:30am on Monday, 2 May and as early as 8:00am on Tuesday - Thursday, 3-5 May. Any other arrangements must be made in advance with Aleigha Frazier - afrazier@otcnet.org.***

NRG PARK IS CLOSED TO ALL EXHIBITORS ON SUNDAY, 1 MAY 2022.

MOVE-IN SCHEDULE:
Booth Move in begins Tuesday, 26 April 2022

800 Square Feet or Larger - Tuesday, 26 April 2022
400 Square Feet to 799 Square Feet - Wednesday, 27 April 2022
200 Square Feet to 399 Square Feet - Thursday, 28 April 2022
100 Square Feet to 199 Square Feet - Friday, 29 April 2022

All booths must be fully set by 1700 hours on Saturday, 30 April.  NRG Park is closed to all exhibitors on Sunday, 1 May 2022.

SPECIAL RULES - SHOW DAYS:

  • No one under the age of 15 on the show floor on show days.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

SPECIAL RULES - MOVE IN & MOVE OUT:

  • No open-toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move-in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge or a wristband.
  • If bringing oversized/large equipment, please notify show management so special arrangements can be made to allow access for transport to your booth space.

LATE MOVE-IN

If you will NOT begin set-up until Saturday, 30 April after NOON, you MUST notify Show Management via the Late Set-Up Notification form

Please be sure to pre-order any services you may need ahead of time in order to avoid delays on-site such as furniture, electricity, and carpet. Exhibitors who have not notified show management of late arrival, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense and space will be resold.

POV MOVE-IN

Privately Owned Vehicles (POV) are defined as cars, pick-up trucks, vans, small tow trailers, and other trucks less than 12 feet. If you will be delivering your booth items by way of POV, please refer to the document below that correlates with the area your booth is located. 

NRG Center Exhibitors (PDF) 
NRG Parkway Exhibitors (PDF) 

ARRIVALS IN A STRAIGHT TRUCK/BOBTAIL TRUCK, CONTRACT CARRIERS, AND TRUCKS OVER 12 FEET
Must check-in at the Freeman Marshalling Yard.
Map to the Marshalling Yard

MOVE-OUT/DISMANTLE

Dismantling Hours and Important Instructions

 

 

Rules and Regulations/Booth Specifications

DOWNLOAD THE FULL OTC RULES AND REGULATIONS 

DOWNLOAD BOOTH SPECIFICATIONS

Please Note: Failure to abide by show regulations can and will result in the loss of Priority Points.

The exhibition halls are not carpeted, therefore, flooring is NOT mandatory for 2022.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. 

NRG Center Details

  • Trash cans are not provided and will need to be purchased.
  • Linear booths will be set up with 8ft. drapes on the back and both sides of the booth space. (Subject to change prior to show dates)
  • Booth cleaning (each morning prior to show opening) is included. Additional cleanings can be purchased at an additional charge.

Outdoor Details

  • Space only - tents, cooling and drainage units can be purchased if desired.

MULTI-LEVEL BOOTH NOTIFICATION FORM - This form must be completed and submitted to the Fire Marshal no later than 21 March (along with your booth design for approval). Please note - this requirement is for multi-level booths only.

TENTS AND OTHER MEMBRANE STRUCTURES

SPECIAL EVENT INSURANCE 

OTC does require each exhibitor to have insurance, however, we do NOT require proof of insurance. If you do not currently have insurance coverage, we recommend reaching out to RainProtection Insurance. Click here for additional information.

THIRD PARTY CONTRACTORS

If you will be hire a contractor to install and/or dismantle your booth, please see the Exhibitor Appointed Contractor (EAC) Details section in the accordion below. 

Drayage/Material and Machinery Handling 

Drayage is not a covered item. Exhibitors will be responsible for all drayage charges incurred.

Please view rates below for an estimate:

Drayage/Material Handling
Machinery Handling

If you have any questions, please contact Freeman:

Email Freeman
Call Freeman - 888.508.5054

 

Housing and Registration

EXHIBITOR REGISTRATION INFORMATION (pdf) 

REGISTER AND MAKE HOUSING RESERVATIONS FOR YOUR BOOTH STAFF & THIRD PARTY CONTRACTORS 

Housing and Registration

The official housing partner for OTC is Maritz/Experient. Please do not accept housing solicitations from any other company stating they are associated with OTC.

Any staff needing access to the exhibit floor on show days, (including booth staff and third party contractors), must be registered for and wearing and exhibitor badge.

Any staff needing access only during set up or tear down will not need to be registered, they will simply receive colored wristbands when entering the hall. If you are hiring third party contractors. please see the appropriate accordion below for additional instructions.

All staff must be prepared to provide government issued photo ID.

Each exhibiting company receives five complimentary Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third party contractors.

Housing

For Housing and Travel Information, please visit the 'Attend' button on the main event website.

 

Parking and Travel to Houston/OTC

PARKING
View the Parking Map
Purchase Parking Passes 

TRAVEL TO HOUSTON AND NRG PARK
Click here to view directions to NRG Park, shuttle information and much more! 

INTERNATIONAL ATTENDEES
Click here to generate an Official OTC Electronic Invitation Letter, obtain information to apply for a Visa, and to learn more about International travel to OTC.

 

Update Your Online Exhibitor Profile / Add Co-Exhibitors

CONTRACTED EXHIBITORS

Contracted exhibitors receive a complimentary full listing, which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone Number(s), Fax Number
  • Email Address
  • Online Profile (limit 350 Characters)
  • 5 Product Categories (online only)

Your exhibitor profile is an attendee's first impression of your company, so it is very important to make sure this information is current and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on you booth space confirmation letter). If you are in need of password assistance, please email OTC.

Once you have logged in, click on "Edit Company Listing" and make your updates. In your portal, you see several options available to enhance and upgrade your listing.

Once completed, it is imperative to click on ‘Save’ regardless of whether changes are made, this will alert management that your profile has been reviewed.

 
ADD CO-EXHIBITORS

The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive the same basic listing received by contracted exhibitors (listed above).

Once your request has been approved and entered, we will respond with a password that will allow your co-exhibitor to log into their account to purchase a profile upgrade if desired.

Submit your Co-Exhibitor Notification form.  

 

Third Party Contractors (EACs)

Exhibitors:
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 21 March 2022. 
  • Provide Proof of Insurance - Mandatory
  • EAC fees have been waived for this show occurrence.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
General Contractor is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact otc.events@otcnet.org  with any questions. We appreciate your cooperation!

 

 

Order Forms, Shipping Information, Full Exhibitor Kit

The NRG Center Exhibit Hall is not carpeted, therefore, ordering your flooring or bringing your own flooring is optional
Furniture and Electricity are not included with your booth space. If needed, please see the drop downs below for ordering information.

NRG Center:

  • Aisles will not be carpeted.
  • Trashcans are not included and must be purchased separately.
  • Carpet/floor covering (if ordering or bringing)  must encompass the entire footprint of the exhibit space.
  • Complimentary booth cleaning is included each morning prior to show opening.
  • 10x10 booths will be set with an 8' high color back drape, a 8' high side drape (subject to change prior to show dates), and a 7"x44" one-line identification sign.

Parkway:

  • Booth space only - tents, cooling units and drainage units can be purchased separately.

 

SERVICE PROVIDERS -
* Denotes Exclusive Providers.
For these services, only these particular providers may be used.
**Denotes Preferred Providers. 

Audio/Visual and Personal Computer Rental **
Booth Cleaning (NRG)* 
Booth Security - (NRG)*
Carpet - (Freeman - See Full Manual Below)**
Catering - (Aramark)* 
Electrical - (NRG)* 
Exhibitor Insurance - Special Event Insurance - RainProtection
Furniture - (Freeman - See Full Manual Below)**
Hospitality Suite / Meeting Room Room Rentals - (NRG)*
Internet/Telephone- (Smart City)* 
Photography/Video - (Corporate Event Images)**
Plants  (Pdf) (Convention Plant Creations)*
Plumbing/Air/Water/Drain/Gas - (NRG)*
Shipping (Domestic) - (Freeman - See Quick Facts Below)
Shipping (International) - (Freeman - See Full Manual Below)
Special Transportation(CMAC)


QUICK FACTS
FULL FREEMAN EXHIBITOR SERVICES MANUAL

Lead Retrieval

Capture contact & demographic data by ordering a lead retrieval unit. To order, click here.

Guest Invites

PRE-PURCHASE GUEST INVITATIONS – NEW PROCESS FOR 2022

Invite existing or potential clients to visit you at the 2022 Offshore Technology Conference.

Additional Guest Invitations for the 2022 Offshore Technology Conference must be PRE-PURCHASED.

  • Cost of Guest Invites - USD 50 each.
  • Invitations are good for all 4 show days.
  • Access to the exhibit floor only.
  • Purchased Guest Invites are non-refundable. 
  • Guest Invitations will NOT be accepted for your company staff.

To order Guest Invitations, click here

If you have any questions about this program, please contact the OTC Registration Team. 

Market your Exhibit (Downloadable Banners/Logos and Social Media Toolkit)

Download and use the OTC logo and your booth number in your advertisements and promotional materials to direct your audience to visit your booth at OTC. Be sure to review the OTC Logo Policy and the OTC Website Links Policy. We encourage exhibitors and sponsors to use the appropriate event artwork to promote their participation in the conference. 

Social Media Toolkit
This toolkit contains key elements for overall posting. Additionally, there are sample messages crafted uniquely to each social media platform that you are welcome to share/customize.

DOWNLOAD THE SOCIAL MEDIA TOOLKIT

OTC Promotional Web Banners


 

OFFSHORE TECHNOLOGY CONFERENCE

SPONSORING ORGANIZATIONS

  • AAPG Logo
  • AIChE Logo

  • AIME
  • ASCE

  • ASME
  • IEEE-OES
  • IBP

  • MTS
  • SEG
  • SME

  • SPE
  • SNAME
  • TMS